Emburse Enterprise

• Logging In & Adding Alternate Email
• Adding An Approval Delegate
• Adding A Delegate

• Create Pre-Approval Request (Employee)
  • GSA Per Diem Rates for estimating travel costs. The College only allows Per Diem reimbursements for foreign travel, but these rates may be helpful when estimating domestic travel costs for a pre-approval.
  • Foreign Per Diem Rates for estimating travel costs. Foreign per diems may also be used in lieu of actual costs for meals and incidentals when traveling abroad.  A consistent method (per diem or actual receipts) should be used for the whole trip.  Emburse has a expense tile specifically for entering foreign per diem amounts to your expense report.
• Create Cash/Travel Advance Request (Employee)
• Create Expense Reimbursement Report (Employee)
• Create Hotel Expense (Travel)
• Create Mileage Expense (Travel)
• Reconciling A Cash Advance
• Reconciling P-Card Transactions
• Return Unused Cash/Travel Advance (Employee)
• Return Personal Charges on P-Card (Employee)
• Uploading Receipts – Email

• Create New Vendor
  • IRS W-9 Form (domestic)
  • IRS W-8BEN (foreign individuals)
  • IRS W-8BEN-E (foreign entities)
• Create New Vendor Remittance Address
• Create Invoice Templates (for recurring payments)
• Add an Invoice for Payment
  • Create Invoice – Extract Data
  • Create Invoice – Manual Entry
  • Create Invoice – Copy from Template
  • Uploading Invoice Images via Email

• Understanding the Chart of Accounts
• Expense Accounts   (updated 3/26/25)
  • Expense Account Listings w/ Conversion Crosswalk-Detailed (xlsx or pdf)
  • Expense Account Listings w/ Conversion Crosswalk-Summary (xlsx or pdf)
  • Expense Account Listings-Summary (no crosswalk) (xlsx or pdf)
• Activity Code Listing (xlsx or pdf) (Updated 3/12/25)

• Expense Reimbursement Policy (FAQ)
• P-Card Policy
• Procurement Policies
• Procurement Procedures

Expense Owner: The expense owner is the employee who is to be reimbursed for a particular expense or the PCard holder whose PCard was charged for a particular expense.

Approver: The approver is responsible for approvals of expenses charged to their budget except in cases where the approver is also the expense owner.

Delegate: A delegate is someone who has access to an expense owner’s Emburse Expense account and can create expense reports on behalf of the expense owner.

Approval Delegate: An approval delegate helps you with approvals during a specified time, such as when you are out of the office.

• Emburse Compliance Rule Listing

• To report issues and feedback: email emburse@lafayette.edu
• PCARD or Travel questions: email procurement@lafayette.edu or ext 5017