The new Banner functionality for tracking administrative paid time off is now available for use
The PTO configuration within Banner is complete and ready for administrative employees to begin recording their time out of the office in Banner Self-Serve beginning with July 1, 2024 (there is no change in the way that hourly employees request/record time out of the office).
The PTO system is designed to streamline the process of requesting and recording all paid time off, such as vacation, sick, jury duty, bereavement and floating holidays, within Banner. This eliminates the need for manual reporting at the end of the fiscal year. The system will accrue your vacation time on a monthly basis and provide you and your supervisor with up-to-date, real-time balance information, ensuring you are always informed about where you stand with your time off.
Administrative employees will be required to complete and submit a monthly Leave Report when paid time off is taken during the month; no Leave Report is required in a month where no paid time off was taken. Monthly Leave Reports should be submitted by no later than the 8th of the following month to allow supervisors a chance to review and approve Leave Reports or to return the Leave Report to the employee for correction. Supervisors should approve Leave Reports no later than the 10th of the following month to allow payroll to be processed timely. If vacation time is planned in advance, employees can use the Request Time off option to notify their supervisor of upcoming planned vacations, which may be beneficial to the supervisor for departmental planning purposes.
The June 30, 2024 vacation carryover balances that were provided to the Finance Office have been populated in Banner and are available for use through the PTO system for the 2024-25 fiscal year. Please note that if you did not submit a Qualtrics survey, it is assumed that you had no remaining vacation time to carry over into the 2024-25 fiscal year, and your beginning balance will be zero.
Employees can access detailed instructions for completing Leave Reports and requesting time off in advance along with other payroll information, can be found on the Finance and Administration webpage. If you have any questions or need assistance with completing or approving Leave Reports, please don’t hesitate to reach out to payroll@lafayette.edu. We’re here to support you.