The College is excited to share an update on the progress of implementing the electronic paid time off system (PTO) for our administrative employees.
We are on schedule to “go-live” on July 1, 2024. The PTO configuration within Banner is in the final stages and we have begun to work on finalizing the training documentation. As a reminder, the PTO system will allow employees to request and record all paid time out of the office, i.e., vacation, floating holidays, etc., within Banner and eliminate the need for manual reporting at the end of the fiscal year. The PTO system will accrue employee’s vacation time on a monthly basis and provide the employee and supervisor with up-to-date, real-time balance information. During the implementation process, you may see the “Leave Balance” section populated with zero days on the home page of your Employee Dashboard in Banner Self-Serve. These zero balances do not reflect your current available time and will not be populated with real data until we go live.
For the current fiscal year, 2023-24, the College will follow the same process as in the past, where salaried administrative employees will submit their carryover vacation balances to the Finance Office via a Qualtrics survey. The carryover information provided to the Finance Office will then be uploaded into Banner and made available for use through the PTO system for the 2024-25 fiscal year.
As a reminder, vacation days are limited in the amount that can be carried over. I encourage employees to reach out to the Human Resources Office with any questions. On occasion, exceptions to carryover balances may be granted for unforeseeable circumstances. Exceptions will require the approval of your Supervisor, Senior Leadership Team member, and the Executive Vice President for Finance and Administration.
Please be on the lookout for more detailed information on the PTO system and the Qualtrics survey, which will be required to be completed by all salaried administrative employees, sometime around the week of June 10th.